COVID-19 Community Recovery Grant Program

County of Camden, New Jersey
COVID-19 Community Recovery Grant Program
Not-for-Profit Organizations

Notice of Funding Opportunity

Take notice that the County of Camden, New Jersey (“County”) will receive grant proposals from eligible not-for-profit organizations (“organizations”) by November 30th, 2021 at 5:00pm under its COVID-19 Community Recovery Grant Program (“Program”).  The County will award grants under the Program on a discretionary basis not-to-exceed $500,000.00 per organization.  Organizations must meet all Program criteria and requirements, including, but not limited to, having a physical service address within the geographic boundaries of the County and demonstrating a direct or secondary impact caused by the COVID-19 public health emergency.

The primary objectives of grant funds under this Program are to: (i) serve vulnerable and at-need populations within the County; (ii) provide on-demand pandemic-focused services that are critical to the County’s public health and safety response to the COVID-19 public health emergency; and (iii) strengthen the County’s travel, tourism and hospitality industries whose operations have been substantially affected by the pandemic.

Funds under this Program may be used to accomplish any of the three aforementioned objectives and may be applied retroactively as reimbursement of eligible expenditures or reductions in revenue incurred during the COVID-19 public health emergency from March 1, 2020 through September 30, 2021, or prospectively to enhance existing programs, services, and expenditures that are necessary in response to the COVID-19 public health emergency for the period October 1, 2021 through June 30, 2022.

Only written responses will be accepted at the below mailing address or email address by the prevailing date and time: November 30th, 2021 by 5:00pm

The County is not responsible for late submissions, incomplete submissions, and submissions that do not meet all terms and conditions of the Program.  Responses must adhere to the prescribed format.  Written responses, questions and inquiries about this Program shall be directed in writing to the Camden County Department of Finance:

David McPeak, CFO/County Treasurer
Camden County
520 Market Street
Camden NJ 08102
David.McPeak@camdencounty.com

The County promotes equity and inclusion and encourages all eligible organizations to participate in this opportunity.  Applicants who require language assistance services may contact the County at the above address or by calling (856) 225-5383.

 

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A. FULL NAME OF PROGRAM

Camden County COVID-19 Community Recovery Grant Program for Not-for-Profit Organizations (hereinafter referred to as the “Program”).

B. PROGRAM TYPE AND AWARDS

Discretionary Grant Program. Discretionary grants will be awarded to selected organizations to accomplish the objectives of the Program.  The County will exercise its sole and best judgement to determine which organizations shall be selected for grant awards.  Grant awards, not-to-exceed $500,000.00 per organization, will be determined based on need, priorities of the County, assessment of the organization’s response, and availability of funds.  The County encourages each organization to report total eligible expenditures, revenue reductions and program needs, even if this total reporting exceeds the maximum grant award of $500,000.00.  The County may use this additional financial data to assess each response and develop future funding opportunities.   The County makes no guarantee that it will fund any organization under this Program or the amount of grant funds that will be awarded. 

C. NATURE AND PURPOSE

The County received funds from the United States Department of Treasury in connection with the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) program under the American Rescue Plan Act (“ARPA”).  The County dedicated a portion of its SLFRF funds consistent with Federal requirements to establish this Program.

This Program will award grant funds on a discretionary basis to organizations who meet all Program criteria and requirements.  Organizations must have a physical service address within the geographic boundaries of the County.

The primary objectives of grant funds under this Program are to:

  • serve vulnerable and at-need populations within the County;
  • provide on-demand pandemic-focused services that are critical to the County’s response to the COVID-19 public health emergency; and
  • strengthen the County’s travel, tourism and hospitality industries whose operations have been substantially affected by the pandemic.

Organizations are required to demonstrate how their existing programs meet one of the aforementioned objectives. 

D. ELIGIBLE USES OF FUNDS

Organizations may apply for grant funds on a retroactive and/or prospective basis.  Grant funds may be applied to:

  • Reimburse the organization for eligible expenditures incurred during the COVID-19 public health emergency from March 1, 2020 through September 30, 2021;
  • Reimburse the organization for reductions in total revenue experienced during the COVID-19 public health emergency from March 1, 2020 through September 30, 2021; and
  • Enhance existing programs, services, and to reimburse expenditures that are necessary and incurred by the organization in response to the COVID-19 public health emergency for the period October 1, 2021 – June 30, 2022.

Eligible expenditures and revenue reductions includes the following:

  1. COVID-19 related expenditures:
    1. Personal Protective Equipment (PPE)
    2. COVID-19 related testing supplies, materials and equipment
    3. Social distancing signage and communication
    4. Personal sanitization supplies (i.e., hand sanitizer)
    5. Personal sanitization equipment, dispensers and touchless fixtures,
    6. Disinfection and specialized cleaning supplies
    7. Disinfection and specialized cleaning services
    8. Electronic payment processing equipment, supplies and service fees
    9. Equipment to enhance remote capabilities
    10. Improvements to HVAC systems and air quality
    11. Consultant services to advise on mitigation efforts
    12. COVID-19 related training for employees
    13. COVID-19 related updates to website and marketing materials
    14. Additional staffing needed during the COVID-19 public health emergency
    15. All other COVID-19 related expenditures
  2. Reductions to total revenue (total revenue includes all reimbursements, grants, service fees and fundraising) during the COVID-19 public health emergency.
  3. Reasonable and necessary expenditures to enhance programs and services, i.e., additional staffing (payroll and employee fringe benefits), supplies, equipment, etc.

The following expenditures are ineligible under this Program:

  1. Any expenditure incurred prior to March 1, 2020.
  2. Any reduction in revenue incurred prior to March 1, 2020.
  3. Any expenditure incurred to support locations operating outside of the County.
  4. Any expenditure covered or reimbursed by another funding source.
  5. Replenishment of contingency funds to offset unknown future expenditures.
  6. Cash assistance, subsidies, debit cards and other similar benefits that may be issued to employees of the organization or its beneficiaries.
  7. Expenditures related to the organization’s fundraising efforts.
  8. Taxes, including sales tax on goods and services.
  9. Lobbyist
  10. Political contributions.
  11. Indirect costs.
  12. Expenditures that are used as required matching funds for other Programs.
  13. Damages covered by insurance.
  14. Reimbursement to donors for donated items or services.
  15. Workforce bonuses.
  16. Severance pay.
  17. Legal settlements.

E. ADDITIONAL REQUIREMENTS

Additional Submission Requirements:

  1. All organizations must provide evidence of their not-for-profit status.
  2. All organizations must complete an attestation statement.
  3. All organizations must submit a detailed budget form.

Additional Award Requirements:

  1. All organizations must execute an Agreement with the County.
  2. Organizations who request prospective funds must file periodic budget reports demonstrating use of funds. Any unspent funds must be returned to the County.

G. RESPONSE FORMAT

All responses shall adhere to the following format:

  1. Cover Page
    1. Name of Organization.
    2. Service Address of Organization (must be within the County).
    3. Name, Title and Telephone Number of Contact Person.
    4. Name and Address of Parent Company, if applicable.
  2. Executive Summary
      1. Identify organization type and non-profit status.
      2. Description of organization’s core activities and identify how your organization meets at least one of the following objectives of this Program:
        1. serve vulnerable and at-need populations within the County;
        2. provide on-demand pandemic-focused services that are critical to the County’s response to the COVID-19 public health emergency;
        3. strengthen the County’s travel, tourism and hospitality industries whose operations have been substantially affected by the pandemic.
      3. Identify the number of years your organization has served the Camden County community.
      4. Identify if your organization is focused on serving low- and moderate-income persons or if your organization is located within a Qualified Census Tract (QCT) or Federally recognized Opportunity Zone.
      5. Description of current sources of funding and identify primary/largest funding source.
      6. Identify if your organization has ever received funds from the County. If so, identify the amount, purpose and the date your organization last received funds.
  3. Description of COVID-19 Impact on Your Organization
    1. Identify if your organization was subject to required closure and how COVID-19 related curfews, mask mandates, social distancing mandates, and other requirements and restrictions impacted the operation of your organization.
    2. Identify if your organization was deemed essential, if you provided an essential service, and/or if you generally conducted operations throughout the public health emergency.
    3. Identify if your organization provides health or support services that are critical to the County’s public health and safety response. For example, identify if your organization helped residents apply for benefits, obtain food assistance, provided transportation to testing/vaccine sites, etc.
  4. Budget Narrative
      1. Provide a brief summary and identify the total amount of grant funds requested by your organization for each of the following:
        1. Reimbursement of eligible expenditures incurred during the COVID-19 public health emergency from March 1, 2020 through September 30, 2021.
        2. Reimbursement for reductions in total revenue experienced during the COVID-19 public health emergency from March 1, 2020 through September 30, 2021.
        3. Estimated expenditures to enhance existing programs and services, and to reimburse expenditures that are necessary and incurred by the organization in response to the COVID-19 public health emergency for the period October 1, 2021 – June 30, 2022.
      2. Provide a listing of all other local, State and/or Federal COVID-19 relief funds received to date.
  1. Forms and Attachments:
    1. Program Attestation Form
    2. Program Budget Form
    3. IRS Determination Letter of not-for-profit status.